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Secretary
Sales Person
Junior Designer
Freelance Designers
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Secretary/PA
20 hours per week (flexible) – salary negotiable and dependent upon experience
Summary
Applicants must have 4 GCE/GCSE ‘O’ Levels at grade A – C (preferably to include English and Mathematics) or equivalent qualifications plus RSA Stage II in Wordprocessing. Experience with a range of IT applications would be desirable, particularly with SAGE, but also including databases, spreadsheets etc.
Applicants must have at least two years experience working in a busy office environment.
Job Purpose
To provide administrative, clerical, research and secretarial support to the Business Development Manager, Staff and Company.
Important Attributes
Attention to detail. Flexibility in hours of work. High social skills and the ability to communicate with clients on behalf of the company. Willingness to learn and to recognise and adapt to changing conditions, including redefining this job as appropriate.
Main Duties and Responsibilities
General Administrative Processes and Records;
Operate manual and/or computerised information systems in connection with staff, clients, budgets, recruitment, etc;
Complete and submit all returns/records as required;
Operate requisitioning procedures including the ordering, purchasing, receiving, checking, storage and distribution of resources;
Reporting to the company with client progress/changes.
Finance
Receive, receipt and account for all cash;
Bank monies and maintain banking records;
Communicate with relevant personnel and provide assistance in relation to financial procedures.
Reception, Secretarial and Secretariat
- Operate the telephone/Fax, receive visitors and provide hospitality as required;
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Provide word processing/typing, filing, duplication and photocopying in support of administrative processes, including the use of E-mail, intranet and internet facilities where appropriate;
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Sort, screen and distribute all mail;
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Ensure the secure storage of valuable items and confidential documentation;
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Maintain diaries, arrange appointments, meetings and provide a secretarial service for all staff;
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Service meetings and draft minutes as required.
Other duties
Assist work placement students with practical tasks and assignments within the company.
If you think this is the opportunity for you, please send one pdf file with your CV and a covering letter to: hr@lermaghmedia.com
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